Equipment Management
Keep your lab equipment audit-ready with automated scheduling and a live maintenance calendar.
Stay on top of calibration and servicing.
Managing lab equipment is more than keeping a list of assets – it’s about ensuring compliance, accuracy, and reliability. The new LabHQ Equipment Module makes this simple, with automated scheduling, live tracking, and complete visibility of your maintenance status. By keeping everything in one place, your team spends less time on admin and more time where it counts –delivering reliable, compliant results.
Smarter equipment tracking for every lab
Replace scattered records, missed deadlines, and manual tracking with centralised equipment data, automated scheduling, and real-time event visibility.
Centralised Records
Store all equipment details in one place – make, model, serial number, supplier and more.
Automated Scheduling
Set calibration and service schedules once and let LabHQ automatically populate your live calendar.
Live Maintenance Calendar
See upcoming and overdue events at a glance, filter by calibration or service, and stay ahead of deadlines.
Event Tracking
Track the full lifecycle of each event – from “in progress” through to review, approval, and completion.
The features that keep your lab audit-ready
Equipment Records
Maintain a complete digital record of each item, including make, model, serial number, and supplier.
Automatic Calendar Updates
Future and overdue events appear instantly on the maintenance calendar – no manual input needed.
Track & Complete Events
Mark events as in progress, log results (pass/fail), and capture outcomes in real time.
Event Approval Workflow
Review results, approve outcomes, and mark events as complete for full audit traceability.
LabHQ really impressed us. They spoke our language and genuinely understood our needs from the beginning.
Comply with regulatory standards for...
FDA 21 CFR Part 11
Stay compliant with FDA 21 CFR Part 11 by maintaining secure, trackable electronic records and signatures.
GMP & GLP
Adhere to Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP) to ensure safe products through strong quality control (QC), clear documentation, and consistent, reliable non-clinical lab data.
MHRA & HIPAA
Meet MHRA guidelines and protect patient data with HIPAA compliance for data safety.
HPRA
Stick to Health Products Regulatory Authority (HPRA) standards for quality and safety in lab testing.
ISO 17025
Support ISO 17025 certified with validated testing methods and accurate, traceable lab results.
ISO 9001
Think of it as the blueprint for quality management. ISO 9001 ensures consistent, high-quality outputs and helps maintain trust with customers and stakeholders.
Making analysis & reporting simple for your industry
Ine ao-to for laos testina ninisned products across industries. suitable for both highly regulated & non-regulated industries.
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FAQ
How do I add new equipment?
Simply enter the equipment details into the LabHQ app. The system auto-generates a reference number and stores the record securely.
Can I set up recurring calibration schedules?
Yes – you can define frequencies (e.g. monthly, quarterly) and LabHQ automatically updates the calendar with future events.
How does the calendar help with audits?
Overdue events are highlighted, and every action (setup, progress, approval) is logged – making audits straightforward and stress-free.
Can I filter what I see in the calendar?
Yes – you can filter by calibration, servicing, or all events, giving you a clear view of what matters most.
Do I need to update the calendar manually?
No – all schedules, results, and overdue events are updated automatically in real time.
Is the Equipment Module mobile-friendly?
Yes – it works seamlessly on any device, so you can track and update maintenance tasks on the go.